Tag: Recurring Billing

You Don’t Need Another Billing System—You Need a Better Approach

Posted on April 30, 2025 by - Embedded Revenue Infrastructure, standalone billing, Usage-Based Pricing

Recurring billing vendors promised simplicity. As businesses shifted toward what became known as the “Subscription Economy,” CRM, ERP, and customer-facing (front-office) systems lacked native support for recurring revenue models, creating operational gaps that gave rise to specialized vendors—”SaaS Recurring Billing“—to bridge the divide.

Today, customer expectations have evolved dramatically. Businesses now face greater complexity as customers demand flexible, personalized options for consuming and paying for products and services. This complexity significantly impacts front-office sales processes and drives downstream billing and reporting challenges.

While CRM and ERP platforms like Salesforce and NetSuite have responded to these evolving demands by continually innovating and enhancing their capabilities, the standalone billing vendors—both legacy providers and new entrants—have largely failed to keep pace. Instead of true innovation, these vendors have continued promoting a “third cloud” model that positions standalone platforms between CRM, ERP, and front-office systems. This outdated approach results in operational fragmentation and duplicated efforts, rather than genuine improvement.

Before exploring why standalone billing platforms inherently struggle, we must first clearly understand the essential pillars of every modern B2B organization’s revenue infrastructure:

CRM, ERP, and Front-Office Systems: Essential Pillars of Revenue Infrastructure
Effective revenue operations depend on three interconnected core platforms:

CRM Systems: Excel in managing customer relationships, deal structuring, quoting, and flexible pricing management. Salesforce provides robust examples of integrated quoting and subscription management directly within CRM workflows.

ERP Systems: Focused on financial accuracy, compliance, revenue recognition, and accounts receivable. Platforms like NetSuite integrate comprehensive financial management aligned closely with accounting processes.

Customer/Front-Office Systems: Include platforms such as e-commerce, self-service portals, and internal product systems that manage customer engagement, subscriptions, credits, and prepayments, capturing the precise usage data critical for billing and monetization.

Additionally, specialized capabilities such as tax calculation engines, payment gateways, and specialized usage management systems can provide significant value if effectively connected to the core revenue stack. For companies already invested in specialized usage management solutions, leveraging these systems within a unified revenue infrastructure is crucial to ensure seamless interoperability and to avoid redundant or fragmented processes.

Together, these core systems should form a cohesive and unified revenue infrastructure. Effective monetization solutions must complement and enhance these systems—not duplicate or disrupt them.

Why Standalone Billing Platforms Fail to Deliver

Standalone billing platforms typically fall into three categories, each with inherent limitations and a critical shared flaw:

Quote-to-Revenue Platforms: While these newer entrants accurately recognize the importance of cohesive front-to-back-office collaboration, their strategy of replicating pricing, configuration, quoting, billing, revenue recognition, and collections capabilities within a single solution proves impractical at scale. Inevitably, they cannot match the depth and flexibility of dedicated CRM and ERP systems.

Legacy Subscription Management Solutions: Initially built for simple subscription models, these systems struggle significantly with complex usage-based or hybrid monetization strategies. Attempting to address complexity, many legacy vendors developed their own CPQ tools around their proprietary billing catalogs, which are inherently limited compared to modern CPQ systems.

Usage-Based Billing Platforms: These specialized platforms excel at usage rating but struggle to clearly define how their capabilities seamlessly integrate into broader CRM, ERP, and front-office ecosystems, often resulting in redundant configurations and operational friction.

The fundamental flaw shared by these SaaS Recurring Billers is their reliance on multiple disconnected product catalogs. Defining sales rules in CRM and separately redefining them in billing systems inevitably introduces complexity, data discrepancies, and costly integration challenges.

Symptoms Your Revenue Infrastructure Is Breaking Down

How do you know if your revenue infrastructure is failing to support your business effectively? Look for these recognizable symptoms:

  • Forced Manual Handoffs: Sales and finance teams repeatedly re-enter or manually adjust data because your sales and billing systems don’t talk to each other efficiently.
  • Slow Pricing and Packaging Changes: Launching new pricing strategies or monetization models requires extensive IT projects and lengthy configurations.
  • Billing Inaccuracies and Revenue Leakage: Persistent discrepancies between quoted prices and billed amounts cause customer frustration and lost revenue.
  • Internal Team Frustration: Sales, finance, and revenue operations teams are misaligned, each blaming the other for process inefficiencies and delays.
  • Engineering and IT Overload: Significant resources are spent maintaining fragile custom integrations and resolving data conflicts rather than focusing on strategic initiatives.

These symptoms aren’t just operational headaches—they’re clear indicators that your revenue infrastructure needs immediate attention.businesses to build complex integrations, making it harder to achieve a seamless sales-to-finance workflow.

The Future: Introducing Embedded Revenue Infrastructure

The true issue is not any single billing solution but the outdated concept of a standalone “third cloud.” Originally necessary when CRM, ERP, and front-office systems were immature, this approach now struggles under modern monetization demands.

The future of revenue management demands Embedded Revenue Infrastructure—an innovative model that integrates advanced pricing, usage tracking, billing, and revenue logic directly into existing CRM, ERP, and front-office systems. This approach eliminates redundant catalogs and complex integrations, creating a unified, agile, and scalable foundation for revenue operations.

In our next blog, we’ll dive deeper into Embedded Revenue Infrastructure, explore its transformative potential, and show precisely how it addresses these critical operational challenges.

Ready to simplify your sales and finance processes?

Stop juggling fragmented systems and costly integrations. At Continuous, we unify your sales and finance workflows by building on the trusted CRM and ERP platforms you already use.

Request your free Revenue Operations Assessment from Continuous and get expert insights tailored specifically to your business—no cost, no commitment. Simply fill out this quick form, and one of our experts will reach out with your assessment survey.

Rethinking the Recurring Billing Status Quo: Why Analyst Reports Highlight a Broken Market

Posted on September 12, 2024 by - Consumption-Based Pricing, standalone billing, Usage-Based Pricing

On August 6, 2024, Gartner released their latest “Magic Quadrant for Recurring Billing Applications“ followed by Forrester’s “The Recurring Billing Solutions Landscape, Q3 2024“ on September 3, 2024. These reports assess a competitive landscape that has been evolving for over a decade, evaluating vendors based on their ability to manage the entire sales-to-finance process for recurring billing.

While these reports are valuable, they also reveal a deeper problem in the industry—a problem rooted in how standalone billing systems approach the recurring billing challenge. At Continuous, we believe the way the market has evolved has fundamentally misunderstood the nature of the recurring billing problem, making it difficult for analysts to cover accurately and even more painful for customers to select the right solutions.

Both the Gartner and Forrester reports rank vendors based on their ability to handle the entire recurring billing lifecycle, which includes tasks such as:

Sales Process and Quoting:
Creating flexible pricing models and accurate quotes within the sales cycle, ensuring they align seamlessly with both CRM and billing systems.

Contracting:
Managing the transition from quoting to contracts, including drafting, signing, and handling amendments or renewals, while integrating pricing and terms from the sales process.

Service Provisioning:
Setting up and activating services according to contract terms, tracking usage in real-time to ensure accurate billing.

Usage Data Collection and Rating:
Capturing, mediating, and rating usage data in real-time, applying pricing rules to ensure accurate and scalable billing for consumption-based models.

Billing and Invoice Generation:
Consolidating one time, periodic and usage charges into detailed invoices, ensuring timely delivery to customers via their preferred channels.

Payment Processing:
Facilitating payment collection, managing recurring payments, and ensuring accurate reconciliation with financial systems.

Revenue Recognition and Financial Reporting:
Ensuring compliance with accounting standards by accurately recognizing revenue and providing detailed financial reports that integrate with the ERP system.

These tasks encompass a wide range of functions traditionally handled by CRM (Sales) and ERP (Finance) platforms. However, over the past decade, specialized billing vendors have emerged to address gaps in these systems. Their solution? Introduce a “billing system of record” – a third platform that sits between CRM and ERP to manage these critical processes. This shift has created a new category of software, one that analysts like Gartner, Forrester, IDC, and others are now tasked with evaluating.

The Rise of Standalone Billing Systems: A New Category Emerges

Around 2010, a belief took hold that CRM and ERP vendors couldn’t handle the increasing complexity of billing as companies shifted from traditional perpetual license models to subscription billing models. In response, a range of specialized billing systems began emerging, offering solutions to support this new “Subscription Economy”.

By 2017, this new category of standalone billing systems had matured enough to receive formal analyst coverage, leading to the release of reports like the Gartner Magic Quadrant and Forrester Wave. These vendors promised to simplify recurring billing by offering a third-party solution that could manage the billing lifecycle independently. This trend accelerated as consumption and prepaid credit models gained popularity, leading to the crowded market landscape we see today.

But here’s the issue: billing is not, and never should be, a standalone process. It’s intertwined with sales, finance, and customer management. When billing is siloed into a separate platform, businesses are forced to build complex integrations, juggle multiple systems, and deal with costly maintenance—problems that CRM and ERP systems were originally designed to solve.

What These Reports Reveal: Complexity, Not Simplicity

The criteria used by Gartner and Forrester to evaluate vendors include tasks that traditionally belong within the domains of CRM and ERP systems. However, instead of enhancing these core systems, standalone billing vendors have introduced an unnecessary third layer of complexity.

Consider the following:

  • Quote Creation and Negotiation are native functions of CRM systems, where sales teams manage customer interactions and quote data from all channels should be stored.
  • Contract Drafting and Management should flow naturally from CRM to ERP, enabling seamless financial reporting.
  • Invoice Creation and Payment Processing are core functions of billing that should reside within the ERP or CRM system, where financial and sales data is already managed.

By positioning a third-party billing system as essential, standalone vendors have shifted what should be natural extensions of CRM and ERP into fragmented processes. This fragmentation forces businesses to build complex integrations, making it harder to achieve a seamless sales-to-finance workflow.

The Problem with Standalone Billing Systems

At Continuous, we believe the current approach taken by standalone billing vendors is fundamentally flawed. Instead of simplifying processes, these vendors create friction by placing themselves as overlapping solutions with the CRM and ERP systems they are also dependent on. This introduces costly, cumbersome integrations that are difficult to maintain—particularly as pricing and packaging models evolve.

There’s no inherent reason why traditional sales and financial processes should be managed by a separate system when sales and finance teams have already invested in systems like Salesforce and NetSuite. Standalone billing vendors want businesses to believe they must control these processes, but the reality is that doing so makes their systems “stickier” by requiring complex customizations and significant services investments. The end result for customers of these vendors are deployments that are:

  • Expensive to integrate: Building and maintaining integrations between CRM, ERP, and standalone billing systems often requires costly services and custom work.
  • Rigid and limiting: Once integrations are built, they become rigid, making it difficult for businesses to adapt to new pricing models or market changes without extensive rework.
  • Manual and error-prone: Despite these integrations, many billing processes still require manual intervention, leading to inefficiencies and potential errors in financial reporting and customer invoicing.

This is why the current market is so difficult for analysts to cover: the premise of a standalone billing system is inherently flawed. The criteria that Gartner and Forrester use to evaluate these vendors encompass functions that should naturally belong in core CRM and ERP systems. However, standalone vendors pull these critical processes into a third cloud, which struggles to work effectively alongside CRM or ERP solutions.

The Continuous Approach: Back to Common Sense

At Continuous, we challenge this status quo. We believe that the best way to solve the recurring billing problem is to go back to what was previously common sense: there should not be a third cloud in between CRM and ERP.

Instead, we advocate for enhancing the core applications that B2B companies already rely on—CRM for sales and ERP for finance—and supplementing them with a powerful calculation engine that integrates with customers’ internal platforms. By doing this, we enable a truly unified quote-to-consumption process that is:

  • Easier to maintain.
  • More flexible as pricing and packaging needs evolve.
  • Less expensive to deploy, reducing both software license and integration costs.

Conclusion: Challenging the Status Quo

The release of the Gartner Magic Quadrant and Forrester Wave reports highlights how deeply entrenched the idea of standalone billing systems has become. But as businesses increasingly adopt complex pricing models and usage-based billing, the limitations of these systems become more apparent.

At Continuous, we believe there’s a better way—one that embeds billing awareness directly into the tools businesses use every day, rather than introducing another layer of complexity. By rethinking how billing should work, we can simplify the process for businesses and create a more efficient, flexible future for recurring billing.

Ready to simplify your sales and finance processes?

Stop juggling fragmented systems and costly integrations. At Continuous, we unify your sales and finance workflows by building on the trusted CRM and ERP platforms you already use.

If you’re ready to move beyond the limitations of standalone billing systems, let’s talk. Explore how Continuous can streamline your quote-to-cash process and help your business scale with confidence. Find out more today at: Product | Continuous Technologies.